Fields are the building blocks of SmartSuite and help you create powerful workflows without code. They allow you to capture structured and unstructured data in the many ways you need to manage workflows and projects.
All supported field types are listed below:
All Available Fields
Field type name
A short representation of a record that's used as the label for the record.
Text fields are used to capture simple text strings like names and titles.
Multiple lines of text for notes, descriptions, and simple text content
The SmartDoc field provides you with a robust tool for writing, supporting the features you've come to expect in any editor or word processor.
A single select field allows you to categorize and select one option from a preset list.
Array of Strings
The Multiple Select field is the Single select field with the option to select multiple.
Date & Time
A date field allows to you enter a date and specific time in the cell.
The Date Range field captures start and end dates and is essential in using Timeline View. Time values can be added as needed.
The Number field type can be configured for almost any numerical need you can think of that can be used with related Formulas or Rollup fields.
The Number Slider field provides a visual way to track the progress of work related to a Table's record.
The Percent field is a numeric field type with the specific purpose to capture percent values.
A currency field formats the numeric value as a currency based on the currency selected.
An email field allows you to store validated email addresses in each cell. Simply click on the email to create and open a draft addressed to that recipient.
Arrays of strings
The Phone field allows members to capture one or many phone numbers, distinguish between Office, Mobile, Home, Fax and Other, and select a country code all in one spot.
SmartSuite performs a real-time search via Google Maps when you begin typing addresses. Just click the right address as it appears and we will autocomplete the rest of the field values.
The Full name field allows you to include personal information including title, first name, middle name, and last name for data validation.
A link field is used to capture one or many web addresses related to a record. Clicking on it will bring you directly to that URL
A Yes/No field allows you to indicate the state of a record through several display formats.
Files & Images
A files & images field allows you to attach one or more files directly to that record.
Linked Record fields connect Tables in SmartSuite, allowing processes to flow seamlessly while maintaining single sources of information.
The First Created field is a read-only system field that is a default date field created with all new Tables.
The Last Updated field is a read-only system field that tracks when records were last updated, along with the member who created it and the time.
The Open Comments field allows you to have discussions with other members or assign tasks to members directly where your work is.
The rating field allows you to add dynamic rating scales to records
The Vote field strikes discussion among team members, where every member gets one vote on a topic (a record).
Array of Strings
The Tag field allows members to quickly categorize records to easily group, sort, filter, and save views on records without adding rigid category fields.
The Social Network field makes it easy to add links to Facebook, Twitter, Instagram, and LinkedIn to records
Array of Strings
The Assigned To field assigns a record within a Table to one or many members, which includes special behaviors in SmartSuite
Due Date fields differ from standard Date fields by tracking the length of time (days) until work is due, how long it is overdue, and how early or how long past due it is marked as "complete".
Duration fields capture time in Day, Hour, Minute, and Second increments. They're great for logging time, estimating tasks/work efforts, or specifying schedules.
The Percent Complete Field provides a visual way to track the progress of work related to a Table's record. Percent Complete fields are updated manually in records where they're used.
The Status field is an essential project management feature. The Status field can customize status values to match your organization's processes.
Checklist fields allow you to create, assign, and set a due date for action items associated with a record such as a project, milestone, sales opportunity, or client interaction.
Time Tracking Log
The Time Tracking Log field allows one or many members to log time in hour / minute increments or automatically track time directly in a single field within a record.
Button fields allow you to add actions to your SmartSuite views and records, allowing the user to control when the action fires.
The Count field counts the number of links between Tables that meet the conditions you set.
A rollup field carries out calculations, generates summaries, and constructs formulas based on designated cells within records associated with another field in your Table.
Type of Target Field
A lookup field allows you to look up a specific field value in a linked record with another Table.
Text, Number, or Date
Formula fields sit on top of our custom calculation engine and support all kinds of calculations between related Tables and fields.
SmartSuite will generate a 24-character alphanumeric unique identifier for each record in a Table. Record ID fields are used when unique identifiers are needed for referencing data.
The Signature Field captures electronic acknowledgments with the option to draw or type a signature in the cell.
The Color Picker field has narrow use in tracking colors related to records and is particularly useful in mapping brand colors, product line colors, and standardizing marketing assets
The IP Address field stores IPv4 and IPv6 addresses. IP Address fields are clickable. SmartSuite will open a new window to take members to the associated website if one is present at the IP Address.
The Sub Items field adds a layer to SmartSuite's base structure, creating a "parent-child" relationship between the parent Record and the child Sub Items.
The Time field allows you to easily add a time stamp on records.
The Auto Number field creates unique IDs for Tables and is particularly useful in working with large volumes of records. They are system generated and view-only fields - they cannot be modified directly by members.