The Link field is a versatile tool used to capture one or many web addresses related to a record in SmartSuite. This guide will walk you through how to add, customize, and manage Link fields effectively.
Plan Availability | All plan types |
Permissions | Workspace Admins, Solution Creators and Solution Managers: Can create, modify, delete, and manage Link fields in their solutions. |
Related Reading |
Adding a Link Field
From Grid View
Click the + menu icon after the last column header, or open the Column Menu by clicking the dropdown icon on any column header.
Select Add Field to the Right.
Choose Link and configure the field in the window that appears.
From Record View
Open a record in Record View.
Click the + sign next to a current field.
Add the Link field in the new space that appears below.
See an example of adding a Link field in Edit Record View below:
Customizing the Field
Solution Managers have options to display links in different ways:
Full Link: Displays the entire URL.
Link with Favicon: Shows the URL alongside its favicon.
Icon Only: Displays only the favicon as a clickable button.
Tips:
Use Link with Favicon when multiple entries are allowed. This makes it easier to identify websites quickly.
Use Icon Only for a cleaner layout when multiple links are needed.
All Link fields are clickable and will open URLs in a new browser tab.
Tip: Check out SmartSuite’s articles on Setting Default Field Values and Adding Help Text to fields.
Icon-Only Display
When configured to show favicons only, users will see a tooltip with more details about the link when hovering over the icon.
Adding Multiple Links
Link fields can support single or multiple entries:
For multiple links, the Add New button will appear after the first link is added.
The input area expands to accommodate additional links.
Favicons provide a preview for quick identification of links.
Activity History
Changes made to Link fields are tracked in the Activity History:
Both old and current links are listed.
Links in the Activity History remain clickable for reference.
Inline Editing in Grid View
Clicking a Link field in Grid View activates the link and allows you to:
Copy/paste values.
Delete values using keystrokes.
Open the link directly in a browser by clicking it again.
Practical Scenarios and Use Cases
1. Departmental Collaboration
Scenario: The Marketing team needs a centralized way to track campaign-related websites.
Solution: Use a Link field to collect and share URLs for campaign resources, ensuring easy access for all team members.
2. Project-Specific Resources
Scenario: A project team needs to manage links to design mockups and client portals.
Solution: Add a Link field to a project record, enabling team members to view and access these resources quickly.
3. Reference Libraries
Scenario: An R&D team collects online resources for research and development.
Solution: Use a Link field with multiple entries to organize links to articles, papers, and other references.