Record ID Field

Add a unique system-generated ID to each Record

Jon Darbyshire avatar
Written by Jon Darbyshire
Updated over a week ago

Solution Managers can add Record ID fields to any Table. SmartSuite will generate a 24-character alphanumeric unique identifier for each record in a Table Record IDs are read-only and cannot be changed once created.

Record ID fields are used when unique identifiers are needed for referencing data. They're commonly used to update records in SmartSuite via export / import. This is because it is easy to match the unique Record ID values with data imported from CSV, Google Sheets, or Excel.

Adding a Record ID

From Grid View

Click the + menu icon after the last column header or open the Column Menu by clicking on a column header's dropdown icon and then select "Add Field to the Right."

Select "Record ID," and a window will open to configure the field. You can search the name for a quick find.

From Record View

The fastest way to add a field from an open Record View to is simply click the + sign next to a current field to add a new field below.

See a Record ID field being added in Edit Record View below:

Customizing the field

Solution Managers can opt to include labels - Prefix or Suffix values - with the Record ID field.

🔎 Check out quick articles on Adding Help Text to fields.

Unique Record ID Feature

Record ID is often used for search, sharing, and import / export purposes to ensure the right record is referenced. One trick offered in Grid View - when you click into a cell with a Record ID, the value will automatically be copied to your clip board for ease of sharing.

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