Solution Managers can add Record ID fields to any Table. SmartSuite will generate a 24-character alphanumeric unique identifier for each record in a Table Record IDs are read-only and cannot be changed once created.
Record ID fields are used when unique identifiers are needed for referencing data. They're commonly used to update records in SmartSuite via export / import. This is because it is easy to match the unique Record ID values with data imported from CSV, Google Sheets, or Excel.
Adding a Record ID
From Grid View
From Grid View
Click the + menu icon after the last column header or open the Column Menu by clicking on a column header's dropdown icon and then select "Add Field to the Right."
Select "Record ID," and a window will open to configure the field. You can search the name for a quick find.
From Record View
From Record View
The fastest way to add a field from an open Record View to is simply click the + sign next to a current field to add a new field below.
See a Record ID field being added in Edit Record View below:
Customizing the field
Solution Managers can opt to include labels - Prefix or Suffix values - with the Record ID field.
🔎 Check out quick articles on Adding Help Text to fields.
Unique Record ID Feature
Record ID is often used for search, sharing, and import / export purposes to ensure the right record is referenced. One trick offered in Grid View - when you click into a cell with a Record ID, the value will automatically be copied to your clip board for ease of sharing.
