The fill handle is the small square at the lower right corner of a selected cell or range. Drag it and the values are copied into the cells you cross, or a number series continues.

Here is the test: do you want the same value, or the next values in a series, in the cells below? Drag the handle. For the same change on many records with no pattern, use a bulk update.

Example: Finance numbers the contract lines 1, 2, 3 by typing the first two and dragging. On Findings, a monthly review date series grows from two dates. Procurement copies one Contract Owner down twelve rows.

A selected Contract Owner cell with the fill handle square at its lower right corner.

Select a Text or Title cell in a Grid view with one click. A blue outline marks it, and a small square appears at the outline's lower right corner. That square is the fill handle. On a Number or Date cell, one click opens the cell's editor instead of selecting it. Select a range of adjacent cells and the handle sits at the corner of the range.

Procurement selects the Contract Owner cell on the first of twelve contracts and drags the handle down eleven rows. All twelve take the same owner.

The fill handle dragged down the Contract Owner column, with the eleven cells below taking the same owner.

Select two or more cells that form a pattern, such as 1, 2, 3, and drag the handle. The series continues across the range. For a schedule, enter the first two dates, select both and drag; the dates continue at the same step.

The fill handle edits records, so it follows the member's edit permission on each field. See Field Permissions. When Disable Inline Edit is on for the view, cells cannot be selected and the handle does not appear; see Disable Inline Edit.

The handle belongs to the Grid view, which is the only view type that edits records in cells.

Press Ctrl + Z (Cmd + Z on a Mac) to undo the fill. See Undo / Redo Actions.

Last verified 30 Oct 2026.