Keyboard shortcuts move you through a Grid view and the record window without the mouse. They undo and redo, select and copy cells, open a record, save it and move to the next one.
Here is the test: are you making the same motion many times? There is probably a key for it.
Example: the Security lead reviews fifty findings in one sitting. The space bar opens each record, Cmd + R saves it and opens the next, and Shift + Cmd + S saves and closes the last one. A new finding goes in with Shift + Enter.
The Findings grid with a cell selected and three cells highlighted with Shift + Down, with the keys drawn beside them.
Plan Availability | All plan types. |
Permissions | Every member. A shortcut needs the same permission as the action it stands for. |
Platform | Web |
Related Reading |
Shortcuts that work everywhere
Undo: Ctrl + Z on Windows, Cmd + Z on a Mac. A message reads "Action undone".
Redo: Ctrl + Y or Shift + Ctrl + Z on Windows, Cmd + Y or Shift + Cmd + Z on a Mac. A message reads "Action redone".
Collapse or expand the Views sidebar: Ctrl + Shift + K on Windows, Cmd + Shift + K on a Mac. The sidebar shrinks to a rail of icons; press again to bring it back.
Shortcuts in a Grid view
Open the record: hover over the row and press the space bar. With a cell selected, the space bar opens that cell's record instead, with the caret in that field.
Select several cells: Shift + an arrow key. Each press extends the selection by one cell.
Select every cell in the grid: Ctrl + A on Windows, Cmd + A on a Mac.
Copy the selected cells: Ctrl + C on Windows, Cmd + C on a Mac. A message counts them, such as "3 cells copied".
Clear the selected cells: Delete or Backspace. A message reads "3 cells deleted" with an UNDO button.
Create a record inline: Shift + Enter. A new row opens under the current one with the title ready to type. The grid shows this one itself. Select a cell in the empty row under the last record. The hint reads "To add new record, press Shift + Enter", with the table's record name.
Note: The keys act on a selected cell, marked by its blue outline. Select a cell first, then press the shortcut.
Shortcuts in the record window
Create a record: Ctrl + O on Windows, Cmd + O on a Mac.
Save and keep editing: Ctrl + S on Windows, Cmd + S on a Mac. The record stays open.
Save and close the record: Shift + Ctrl + S on Windows, Shift + Cmd + S on a Mac.
Save and open the previous record: Ctrl + L on Windows, Cmd + L on a Mac.
Save and open the next record: Ctrl + R on Windows, Cmd + R on a Mac.
Escape closes the record window when nothing has changed. With unsaved changes, a prompt asks "Are you sure you want to exit without saving the changes you made?", with Exit without Saving and Save Changes.
Tip: Filter the grid to the records you need to review, open the first one, and walk the list with Cmd + R. Each press saves the record and opens the next one in the view.
Shortcuts inside a SmartDoc field are different. See SmartDoc Hot Keys.
Shortcuts in a select cell
In a Single Select, Multiple Select or Status cell, press Enter to start editing. The up and down arrow keys move through the choices, and Enter picks one. Tab picks the highlighted choice and moves to the next cell.
Permissions
Every member can use the shortcuts. A shortcut does the same thing as the mouse, so it needs the same permission. A member who cannot edit a field cannot clear its cells with Delete. A view with Disable Inline Edit on takes the cell shortcuts with it. See Disable Inline Edit.
Frequently asked questions
Do keyboard shortcuts work in select fields?
Do keyboard shortcuts work in select fields?
Yes. Press Enter on the cell first. Then the up and down arrows move through the choices and Enter picks one.
Is there a shortcut to scroll the grid one screen at a time?
Is there a shortcut to scroll the grid one screen at a time?
No. There is no shortcut that scrolls a Grid view screen by screen.
Why did the space bar open a different record from the one under my pointer?
Why did the space bar open a different record from the one under my pointer?
A cell was selected. The selected cell's record opens, with the caret in that field. Press Escape to clear the selection, hover over the row, and press the space bar again.
Last verified 30 Oct 2026.