Delete one record from the ... menu in its upper right, several at once by ticking their checkboxes and choosing Delete Records from the bottom toolbar, or a template's sample data with Delete Solution Demo Data. Deleted records sit in the Recycle Bin for 30 days on Team, 45 on Professional and 60 on Enterprise and Signature.

When you download a new Solution Template from the Solution Library, it includes sample data to help you explore its pre-built views and functionalities. This guide explains how to delete sample data, individual records, or multiple records, as well as how to restore deleted items using the Recycle Bin.

NOTE: If you add data to the solution and then choose to delete the demo data, your information will be maintained - only the demo data is deleted.

There is a single, consistent way to delete individual records.

Records can be deleted by Editors (if they created that record) and Full Access members.

Deleted items go to the Recycle Bin and can be restored from there as needed. How long items can spend in the Recycle Bin vary according to the plan you're on, as follows:

To delete multiple records at once, hover over the left side of the record title field and select the unchecked boxes of the records you want to take action with.

Choose the Delete Records bulk action from the toolbar displayed at the bottom of the screen.

You will be presented with the standard confirmation page asking if you want to continue and delete the selected records:

SmartSuite has a Recycle Bin feature that allows authorized members to restore deleted items for a period of time, depending on your SmartSuite Edition (30 to 60 days).

Access the Recycle Bin through the Workspace Settings dropdown and select Restore on the records you wish to recover.

Scenario: You’ve downloaded a Solution Template but want to start fresh without demo data.

Solution: Use the "Delete Solution Demo Data" option to clear sample entries while keeping the structure intact.

Scenario: A project manager wants to delete old tasks to tidy project views.

Solution: Use the bulk delete option to remove outdated entries.

Scenario: A team member accidentally deletes an important task.

Solution: Access the Recycle Bin within the retention period to restore the task.

How do I restore deleted data?

Open the Recycle Bin from the Workspace Settings dropdown, find the record and click Restore. Records are kept for 30 days on Team, 45 on Professional and 60 on Enterprise and Signature.

I set up a trial and want to start over. How do I delete everything?

For a template's sample records use Delete Solution Demo Data. For your own records, select them all in Grid View and use Delete Records. A whole solution can be deleted from its menu by a Solution Manager or Administrator and restored from the Recycle Bin if needed.

Who can delete a record?

Full Access members can delete any record; Editors can delete records they created. Administrators and Solution Managers always can.

Can I roll a table back to an earlier state?

No. Restore deleted records from the Recycle Bin, and use a record's activity history to see and re-enter previous field values.

Last verified 21 Oct 2026 against the SmartSuite Limits article (Recycle Bin 30 / 45 / 60 days) and this article as Product wrote it in Feb 2025