Feature Overview Video
Accidentally deleted something? The Recycle Bin feature allows you to recover deleted content effortlessly.
Plan Availability | All plan types with varying limitations |
Permissions | Roles determine what content can be restored. |
Related Reading |
What is the Recycle Bin?
The Recycle Bin allows members to restore deleted content based on their roles and permissions. Here’s who can restore what:
Permissions for Restoring Content
Workspace Admins: Restore all deleted content and fields for the entire workspace.
Solution Managers: Restore content and fields for the solutions they manage.
General Users with Full Access: Restore any content in their assigned solutions.
General Users with Editor/Contributor Access: Restore only content they created and deleted.
Restore Timeframes by Plan
The time you have to restore content depends on your SmartSuite plan:
Plan | Restore Period |
Free Plan | 14 days |
Team Edition | 30 days |
Professional Edition | 45 days |
Enterprise Edition | 60 days |
Where to Find the Recycle Bin
The Recycle Bin is conveniently located in the Member Profile dropdown in the top-right corner of any screen.
Working with the Recycle Bin
1. Restore Records or Fields
Items are listed by deletion date, with the most recent first.
To restore an item:
Locate the record or field.
Click Restore to add it back to your table.
2. Search and Filter
Use the search bar to find specific deleted content.
Filter results by:
Member: See who deleted the content.
Solutions: View deletions by solution (permissions apply).
3. Permanently Delete Items
To permanently delete an item:
Click the trash can icon (🗑) next to the item.
Confirm the deletion.
Warning: Permanent deletion is irreversible. Double-check before clicking!
Practical Scenarios and Use Cases
1. Accidental Deletion Recovery
Scenario: A team member accidentally deletes an important record.
Solution: Use the Recycle Bin to quickly restore the record and continue working seamlessly.
2. Cleaning Up Workspace
Scenario: An admin wants to clear clutter by removing old deleted items permanently.
Solution: Use the trash can icon to remove unnecessary items from the Recycle Bin.
3. Monitoring Deletions
Scenario: A Solution Manager notices missing fields in a solution.
Solution: Filter the Recycle Bin by member to identify and restore the deleted fields.