Activity History is a record's change log. It lists every change with the previous and the new value, who made it and when.
Here is the test: do you need to know who changed a value, or what it was before? Open the record's Activity History.
Example: the Inherent Risk Rating on RISK-0023 drops from High to Medium overnight. The risk owner opens the record's Activity History. It shows which member changed the rating, the old and new values, and the time.
Plan Availability | All plan types. History is kept 365 days on Team, 730 on Professional, 1,095 on Enterprise and Signature. |
Permissions | Every member with access to the record. |
Platform | Web |
Related Reading |
Not here for a record's history?
Most visitors to this page arrive with one of these tasks instead.
Restore a deleted record: See Recycle Bin.
Who can see or edit a record: See Table Permissions.
Workspace-wide events for the security team: See Event Log Publication.
How do I open Activity History?
Open the record.
Select the clock icon in the record header. The Activity History panel opens on the right.
Scroll the list of changes.
The first time you open it, a card reads "Activity History automatically tracks every action in SmartSuite." Select Got it to close the card.
What does each entry show?
When: the date and time of the change.
Who: the member who made it, or the automation by name with a lightning bolt icon.
What: the field, with its previous and its new value.
Comments and emails sent from the Communication Center are listed too. So are the record's creation and its last update.
Note: Changes one member makes within 3 minutes are shown as one entry. This keeps the list short.
How do I see one member's changes?
Open the record's Activity History.
Search or filter by the member's name.
Read only that member's changes.
Why is the history empty?
The panel reads "No Activity History" when nothing has been tracked yet. Changes are tracked once the record is saved, with who made each change, when, and the prior value.
How long is history kept?
Team: 365 days.
Professional: 730 days.
Enterprise and Signature: 1,095 days.
History is on for every table. There is nothing to turn on.
Frequently asked questions
How far back does Activity History go?
How far back does Activity History go?
365 days on Team, 730 days on Professional and 1,095 days on Enterprise and Signature.
Can I see the history of one field?
Can I see the history of one field?
Yes. Each entry names the field and shows its previous and new value. Scroll or search the list for that field.
Does it show changes made by automations?
Does it show changes made by automations?
Yes. An automation's change shows the automation's name with a lightning bolt icon.
Is there a history for a whole solution or workspace?
Is there a history for a whole solution or workspace?
Activity History is per record. For workspace-wide events, Enterprise and Signature include Audit Logs for the security team.
Who can see a record's Activity History?
Who can see a record's Activity History?
Every member with access to that record.
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Last verified 1 Nov 2026.