Track changes and stay informed about what everyone is working on in real-time with SmartSuite’s Activity History. This feature provides transparency and helps build a culture of collaboration by showing the "who," "what," and "when" of every update.
Plan Availability | All plan types |
Permissions | Available to all members with access to the specific record. |
Related Reading |
What is Activity History?
The Activity History logs all actions taken on records, offering a detailed view of:
Creation and Updates: See when items are created or last updated.
Field Changes: Track changes to specific fields, including previous and current values.
Action Logs: Maintain a live stream of actions for full context.
This feature fosters teamwork by providing visibility into every task and update, reducing guesswork and confusion.
Viewing Activity History
For any record, the Activity History displays:
Date and Time of Changes: Know exactly when edits were made.
User Contributions: See who made each change.
Detailed Field Updates: Compare the previous and current values for every updated field.
How to View Changes
Open the record you want to review.
Navigate to the Activity History section.
Scroll through the log to view a chronological list of changes.
Filtering Activity History
To narrow down the activity log, use the Filter by Member Name feature:
Open the record's Activity History.
Select a specific member’s name to view only their changes.
Analyze contributions or edits made by that individual.
Practical Scenarios and Use Cases
1. Tracking Task Progress
Scenario: A manager wants to ensure that team members are updating tasks on time.
Solution: Use the Activity History to monitor updates and ensure accountability.
2. Resolving Discrepancies
Scenario: A team notices conflicting data in a record.
Solution: Check the Activity History to identify who made the changes and what values were updated.
3. Evaluating Individual Contributions
Scenario: A team lead wants to assess a member’s input on a project.
Solution: Filter Activity History by the member’s name to review their specific contributions.