Power Search now works on SmartSuite Mobile. Tap the Search icon on iOS or Android to open a workspace-wide search modal that finds records, comments, files, and team members across every Solution and every Table in your workspace — the same experience desktop users have always had.

Overview

Before this release, the mobile Search icon was scoped: from the Home screen it only searched Solution titles, and once a Table was opened it only searched records inside that one Table. There was no way to search across an entire workspace from the mobile app. This release closes that gap by making the mobile Search icon open the Power Search modal — a single native mobile UI that searches record content across every Solution and every Table in the workspace, with the same operators and filter dimensions that desktop Power Search offers.

Plan Availability	All plan types
Permissions	All users can search; Administrators have advanced filtering options.

Before you begin

Update the SmartSuite Mobile app to the latest version on iOS or Android to pick up Power Search. Older app versions retain the previous scoped-search behavior.

Accessing Power Search on Mobile

Available on every screen of the SmartSuite Mobile app.
Tap the Search icon in the top bar to open the Power Search modal.
To exit, tap the X in the upper-right of the modal, or tap outside the search input.

What's different from the previous mobile Search

Before: the Search icon from Home only searched Solution titles. Inside a Table, Search only searched that Table's records.
Now: the Search icon opens a workspace-wide Power Search modal from any screen — Home, Solution, Table, or record.

Tapping into a record from the Power Search results opens that record in the mobile app directly; you don't need to navigate to the owning Solution or Table first.

Using Advanced Filters and Operators

The mobile Power Search modal supports the same operators the desktop Power Search does. Combine them to narrow the result set to exactly what you need.

Operators Cheat Sheet

Operator	Function	Detailed Explanation	Example
`+`	AND operation (requires both terms)	Ensures results include both terms, narrowing the scope.	`Kansas + City` finds items containing both "Kansas" and "City".
`\|`	OR operation (requires either term)	Includes results containing either of the terms.	`project \| "assigned task"` finds items containing either "project" or the phrase "assigned task".
`-`	Negation (excludes a term)	Excludes results containing a specific word or phrase.	`green -blue` finds items containing "green" but not "blue".
`" "`	Search for an exact phrase	Returns only results containing the exact phrase in quotation marks.	`"The quick brown fox"` finds items with this exact phrase.
`*`	Prefix match for partial words	Matches words that start with the given prefix.	`astro*` matches "astroturf", "astronomy", etc.
`( )`	Grouping for precedence	Combines search terms and operators to control the order of operations.	`(ny \| (new + york)) city` finds items with "ny" or the terms "new" and "york" together.
`~N`	Fuzziness (allow character changes)	Matches terms with up to `N` character differences — useful for typos.	`moose~1` matches "goose" (1 character difference).
`~N`	Nearness (proximity of terms)	Finds terms within `N` words of each other.	`blue + green~5` finds items where "blue" and "green" are within 5 words.
Space	Implicit AND	Two terms with a space returns results containing both terms, even in different fields.	`invoices overdue` returns any record where "invoices" is in one field and "overdue" is in another.

Search Item Types

1. Records

Search all fields across every Solution and every Table in the workspace.
Results are grouped by Solution for easier navigation.
Tap a record to open it in the mobile app.

2. Comments

Find specific comments workspace-wide.
Results can be sorted by relevance or recency.

3. Files

Locate files attached to records.
Preview file cards for quick identification.

4. Members

Search team members by name, role, or department.
Results display mini-profiles for quick access.

5. Recent Searches

Quickly access recently searched items like Solutions, views, and admin pages.

Practical Scenarios and Use Cases

1. Field Service — Look up a work order from the job site

Scenario: A field service tech at a customer site needs to pull up a work order but doesn't remember which Solution the work-order Table lives in.
Solution: Open Power Search on Mobile, type the customer name or work-order ID. The result lists across every Solution — tap to open.

2. ITSM — Open an incident from a customer name at the front desk

Scenario: A service-desk agent needs to look up an incident from a customer name mentioned in conversation.
Solution: Open Power Search on Mobile, type the customer name. Records grouped by Solution surface Incident, Change Request, and Contact records together.

3. Sales — Find an account from a company name in a meeting

Scenario: A rep in a client meeting needs to pull up an Account record from a company name that came up.
Solution: Open Power Search on Mobile, type the company name. Use + to combine terms if the name is common.

4. GRC — Locate a Control record by ID without knowing which framework Solution owns it

Scenario: A compliance reviewer is asked about a specific Control by ID during a walk-through.
Solution: Open Power Search on Mobile, type the Control ID as an exact phrase ("CTL-4297"). The Control record surfaces regardless of which framework Solution it lives in.

Tip: Master the operators (+, |, -, "", *, ( ), ~N) to save time on Mobile — they're the same as on desktop, so muscle memory transfers.

Mobile: Power Search