Power Search helps you find records, files, comments, and team members across your SmartSuite workspace instantly. Start typing to locate what you need with ease.
Feature Overview Video
Plan Availability | All plan types |
Permissions | All users can search; Administrators have advanced filtering options. |
Accessing Power Search
Available on every SmartSuite page.
Click the Search Icon in the top bar to open.
To exit:
Click the X icon in the upper-right corner, or
Click outside the search window.
Using Advanced Filters and Operators
Refine your search with filters and operators to quickly find the exact content you need.
Operators Cheat Sheet
Operator | Function | Detailed Explanation | Example |
| AND operation (requires both terms) | Ensures that search results include both terms, narrowing the scope of results. |
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| OR operation (requires either term) | Includes results that contain either of the terms, broadening the search scope. |
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| Negation (excludes a term) | Excludes results containing a specific word or phrase, useful for filtering out irrelevant items. |
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| Search for an exact phrase | Returns only results containing the exact phrase enclosed in quotation marks. |
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| Prefix match for partial words | Matches words that start with the given prefix. Ideal for finding variations of a word. |
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| Grouping for precedence | Combines multiple search terms and operators to control the order of operations. |
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| Fuzziness (allow character changes) | Matches terms with up to |
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| Nearness (proximity of terms) | Finds terms that are within |
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Search Item Types
1. Records
Search all fields across solutions.
Results are grouped by solution for easier navigation.
2. Comments
Find specific comments workspace-wide.
Results can be sorted by relevance or recency.
3. Files
Locate files attached to records.
Preview file cards for quick identification.
4. Members
Search team members by name, role, or department.
Results display mini-profiles for quick access.
5. Recent Searches
Quickly access recently searched items like solutions, views, and admin pages.
Practical Scenarios and Use Cases
1. Departmental Collaboration
Scenario: The marketing team needs quick access to campaign data.
Solution: Use Power Search to locate relevant records, files, and comments for streamlined project management.
2. File Retrieval
Scenario: A team member is looking for an attachment from a prior project.
Solution: Search files using keywords to find and preview the attachment instantly.
3. Cross-Team Communication
Scenario: A product manager wants to find a comment from a team member across multiple tasks.
Solution: Search for the team member's name or a keyword related to the comment.
Tip: Mastering filters and operators will save you time and boost productivity in SmartSuite!