Plan Availability | All plan types |
Permissions | Solution Creators, Workspace Admins, Editors, and Collaborators: Add, align, and manage videos in SmartDocs. |
Related Reading |
Overview
Embedding videos in SmartDocs allows you to present visual content or demonstrations alongside your written content. This feature is ideal for:
Onboarding and Training: Share instructional videos with new employees.
Marketing Content: Display video drafts for review and feedback.
HR Compliance: Provide access to compliance-related video materials.
Meetings and Events: Upload downloaded Zoom meetings or event recordings for easy reference.
Embedding a Video in SmartDocs
There are two methods to add videos to your SmartDoc:
1. Using the Slash-Command Menu
Insert Video:
Type
/at the start of a new line or after a space.Select Insert Video from the menu.
Upload a File:
Choose a video file to upload directly into the SmartDoc.
2. Drag-and-Drop
Simply drag and drop the video file into the SmartDoc field to embed it instantly.
Video Alignment Options
After embedding a video, you can choose how it is aligned within the SmartDoc:
Align Left (default) : Position the video to the left side of the document.
Align Center: Center the video in the document.
Align Right: Position the video to the right side of the document.
Viewing and Managing Embedded Videos
Full-Size View
Click on the Expand Icon to view the video in full size.
Three-Dot Menu Options
Download: Save the video file locally.
Playback Speed: Adjust the video’s playback speed.
Picture-in-Picture: Enable a floating video window to view while working on other tasks.
Practical Use Cases and Scenarios
1. Enhancing Training Materials
Scenario: An HR team wants to include training videos in onboarding documents.
Solution: Embed videos directly into the SmartDoc using the drag-and-drop method or slash-command menu.
Outcome: New hires can access training content seamlessly within the document.
2. Collaborating on Marketing Content
Scenario: A marketing team needs feedback on video drafts for an upcoming campaign.
Solution: Upload video drafts into a SmartDoc and share them with collaborators for review.
Outcome: Streamlined feedback and better collaboration on creative content.
3. Storing Compliance Videos
Scenario: A compliance officer needs to store and share mandatory HR compliance videos.
Solution: Embed compliance videos into SmartDocs and align them for easy viewing.
Outcome: Simplified access to compliance materials for all team members.