Every change to a SmartDoc field is kept in the record's Activity History, with who made it and when. Open the history from the clock button on the record and expand an entry to see the text that was added in green and removed in red.
Example: an auditor asks who changed the data retention section of the Information Security Policy, and when. The policy lives in the Policy Statement field of a Policies table. The compliance lead opens the record's Activity History and expands the Policy Statement entries to show each edit.
Plan Availability | All plan types. Activity history is kept for 365 days on Team, 730 days on Professional and 1,095 days on Enterprise and Signature. |
Permissions | Every member with access to the record can see its Activity History. |
Platform | Web |
Related Reading |
Open the history
Open the record that holds the SmartDoc field.
Select the clock button in the upper-right corner of the record. Its tooltip reads View Activity History.
In the panel, find the entries named after the SmartDoc field. In this example, look for Policy Statement.
Select the down arrow on an entry to expand it.
What each entry shows
Field name: the SmartDoc field that changed.
Who: the member who made the change.
When: the date and time, in your own time zone.
Details: the content that changed, after you expand the entry.
Older entries are grouped by time period and collapse, so recent changes stay in view.
Read the changes
Text added or changed is highlighted in green.
Text deleted is highlighted in red.
Note: Changes one member makes within 3 minutes are kept as one entry. A long editing session can show as a few entries, not one per keystroke.
Frequently asked questions
How far back does the SmartDoc history go?
How far back does the SmartDoc history go?
It follows the record's Activity History: 365 days on Team, 730 days on Professional and 1,095 days on Enterprise and Signature.
Can I see who deleted a paragraph?
Can I see who deleted a paragraph?
Yes. Expand the SmartDoc entry. Deleted text is in red, with the member and the time on the entry.
Can I restore an older version of the document?
Can I restore an older version of the document?
The history shows what changed. Copy the text you need from the expanded entry back into the field.
Who can see the history?
Who can see the history?
Every member with access to the record.
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Last verified 1 Nov 2026.