Plan Availability: | All plan types (history retention varies by plan) |
Permissions: | General Access |
What Is Activity History?
Activity History is a feature in SmartSuite that logs and tracks changes made to records, providing details about:
When a record was created and last updated.
Any modifications to record content.
This tool ensures transparency and accountability by showing a detailed timeline of actions.
How to View Record Activity History
Open the Record: Navigate to the desired record in Record View mode.
Access the Activity History Panel: Click the View Activity History icon to open the panel.
Explore the History: The panel will display a chronological list of changes, including timestamps and user actions.
Filtering Activity History
By Member: Filter changes by specific team members to focus on their contributions or edits.
What Activities Are Tracked?
The following actions are logged in Activity History:
Date and Time: Timestamp of each modification.
User Information: Name of the Member who made the change. If the update was made by an automation, the automation name will be displayed instead.
Field Name: The field containing the modified content.
Value Changes:
Original values and modified values.
Whether the value was added, updated, or deleted.
Example: A Single Select Field changed from "Prospective Vendor" to "Under Review."
History Retention by Plan
Activity History retention varies depending on your SmartSuite plan:
Plan | Retention Period |
Free Plan | 14 days |
Team Plan | 1 year |
Professional Plan | 2 years |
Enterprise Plan | 3 years |
Note: Comments are not subject to these retention limits and remain in the activity feed until manually deleted.