The Project Capacity Tracker is a showcase solution that manages projects and their tasks, and assigns tasks by how busy each person is. It compares the time each member is given with the time they log, week by week.
Here is the test: do you assign work without knowing who has room this week? This solution shows each member's load before you assign.
Example: a project lead saves a new marketing project. Its tasks are created on their own. She opens the task assignment dashboard, sees who is under capacity this week, and assigns the tasks there.
Plan Availability | All plan types. |
Permissions | Administrators and Solution Creators install the solution. Administrators and Solution Managers change it. Members work in it as their access allows. |
Platform | Web |
Related Reading |
What does the solution track?
Projects: each project's status, product manager, priority, project type, due date and budget. Budget fields total the figures from the project's tasks.
Tasks: the work items of each project, with time tracking.
Sprints: fixed periods of work that tasks are placed in.
Weekly Capacities: one record per member per week, comparing the time given with the time spent.
A Data schema widget on the dashboard shows how these tables connect.
How does work flow through it?
Create a project. Give it a title, priority, due date and type, and save. Tasks for that project type are created on their own. A marketing project gets marketing tasks.
Assign tasks. The task assignment dashboard shows a bar chart of each member's use this week and their number of tasks. Assign tasks right from the dashboard.
Do the work. Members filter Tasks to their own and log time on each task. Their use rate updates as they log.
Group by sprint. An automation places each task in the right sprint by its due date. Each sprint shows its open and completed tasks.
Track capacity. An automation creates the weekly records for each member. A spotlight marks use rates over 100, a sign that someone has too much work.
Which dashboards does it use?
Task assignment dashboard: this week's use per member, as bars, and task counts.
Project dashboard: use and project budgets, comparison widgets for projects and tasks completed this month, and upcoming tasks for the current sprint.
Tip: Treat the solution as a starting point. Its tables and automations fit one process, and you can change them to fit yours.
Where do I find it?
The solution is a template in the Solution Library. See Solution Templates.
Frequently asked questions
How does the solution know who has capacity?
How does the solution know who has capacity?
Weekly Capacities compares the time each member is given with the time they log on tasks. The result is a use rate per member per week.
Are tasks created for me?
Are tasks created for me?
Yes. When you save a project, its tasks are created from its project type.
How are tasks placed in sprints?
How are tasks placed in sprints?
An automation links each task to the sprint that matches its due date.
Who is this solution for?
Who is this solution for?
Teams with some no-code experience who manage projects and need to watch each member's workload.
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Last verified 1 Nov 2026.