Spotlight colors the records or fields that match a rule, so they stand out in every row, card or bar. The color stays as long as the spotlight is on, and nothing is hidden.

Here is the test: do you want some records to catch the eye without hiding the rest? Spotlight. To hide the rest, use Filter instead.

Example: a Vendor Management solution with a Vendors table. In the Vendor risk register, vendors with SOC 2 Report On File set to No are colored amber across the whole record. A second grid colors each row by Vendor Tier, using the tier's own colors. On the Findings board the card tops take the Severity color, and on the Remediation plan each bar takes the Status color.

The Spotlight first screen with its two choices: Select Field, Color records the same as a selected field, and Conditions, Color records based on conditions.

Spotlight is the fifth control in the toolbar. Select it and a panel opens with two choices, each with an icon, a title and a line. Select Field reads "Color records the same as a selected field". Conditions reads "Color records based on conditions". A Need help link sits at the bottom right. Pick one and the panel changes to that mode.

The view colors at once with Autosave on, and the button's badge counts the spotlights: Spotlight 1, Spotlight 2. Escape closes the panel.

Colors each record in the color of its value in one field. The header shows a back arrow and the line "Color records the same as a selected field". The field dropdown is preset to the first eligible field and has a gear button at its right. Only Single Select and Status fields are offered; a Multiple Select field is not. Under the dropdown, Field Values lists the field's choices with their color dots. The footer holds Clear All and Done.

Pick Vendor Tier and every row tints in its tier's color, with a colored bar at the row's left edge. The badge reads Spotlight 1. Select Done to keep it: the back arrow on this screen returns to the first screen and removes the spotlight.

Select Field set to Vendor Tier, with the three tiers and their color dots under Field Values, and the register rows tinted behind the panel.

Colors the records that match conditions you write, in a color you pick. The header shows a back arrow, the title Conditions and Need help. The panel holds one spotlight block to start, with + Add Spotlight under it and Clear All and Done in the footer. Each block has four parts, described below. The badge reads Spotlight 1 as soon as the block exists.

The colored circle at the top of the block. Select it and a palette of 40 swatches opens in four rows of ten, from dark to light; its tooltip reads "Select spotlight color". The first block starts on a medium blue and each new block takes the next color. The register's SOC 2 rule uses amber.

A toggle at the right of the block with two options: Field and the table's singular record name, Vendor here. The record option is the default and colors the whole record. Field colors only the cell of the field named in the condition. Hovering over Field reads "Apply spotlight to a field".

A condition row like the Filter panel's: Where, a field, an operator and a value, with a trash icon. The operators are the same as in Filter; see Filtering records using conditions. + Add Condition adds a row with an AND | OR toggle. There is no Add Filter Group inside a spotlight. The block's label changes from "Define a spotlight" to the condition text, for example "Where SOC 2 Report On File is No".

+ Add Spotlight adds another block with its own color, display type and conditions; the badge counts it. The register adds a second block, Where Open Findings is greater than 3, in red.

A Conditions spotlight block: the amber color button, Display Type on Vendor, and the row Where SOC 2 Report On File is No.

Any member with access to a view can apply a spotlight and see the result. Full Access members and Solution Managers save it on a public view; with Autosave changes on it is saved as it is made. Every member saves spotlights on their own private views. On a locked view the change lasts for your session only. See View Panel: create, organize and lock views and Locked Views.

The Grid lines come from the read; the other lines carry what the view type articles state. Whether spotlight colors appear in a print or export was not read.

The Vendor risk register with the SOC 2 rows tinted amber, and the Findings board with card tops colored by Severity.

Open Spotlight and edit the block: pick another color, switch Display Type, change a condition or add one. Drag a block's handle to reorder blocks. The trash on a condition row removes that row. Clear All removes every block and clears the badge; in Conditions mode it leaves the panel open. In Select Field mode the back arrow removes the spotlight.

Last verified 30 Oct 2026.