Open a record and click the clock icon in the upper right to see its Activity History: every change with the previous and new value, who made it and when. Filter by member name to see one person's changes.
Plan Availability | All plan types. Activity log retention: 365 days on Team, 730 days on Professional, 1,095 days on Enterprise and Signature. |
Permissions | Available to all members with access to the specific record. |
Platform | Web |
Related Reading |
What is Activity History?
The Activity History logs all actions taken on records, offering a detailed view of:
Creation and Updates: See when items are created or last updated.
Field Changes: Track changes to specific fields, including previous and current values.
Action Logs: Maintain a live stream of actions for full context.
What does the Activity History show?
For any record, the Activity History displays:
Date and Time of Changes: Know exactly when edits were made.
User Contributions: See who made each change.
Detailed Field Updates: Compare the previous and current values for every updated field.
How do I open it?
Open the record you want to review.
Navigate to the Activity History section.
Scroll through the log to view a chronological list of changes.
How do I filter by member?
To narrow down the activity log, use the Filter by Member Name feature:
Open the record's Activity History.
Select a specific member’s name to view only their changes.
Analyze contributions or edits made by that individual.
What are common ways to use Activity History?
1. Tracking task progress
Scenario: A manager wants to ensure that team members are updating tasks on time.
Solution: Use the Activity History to monitor updates and ensure accountability.
2. Resolving discrepancies
Scenario: A team notices conflicting data in a record.
Solution: Check the Activity History to identify who made the changes and what values were updated.
3. Reviewing one member's changes
Scenario: A team lead wants to assess a member’s input on a project.
Solution: Filter Activity History by the member’s name to review their specific contributions.
Frequently asked questions
How far back does Activity History go?
365 days on Team, 730 days on Professional and 1,095 days on Enterprise and Signature.
Can I see the history of one field?
Yes. Each entry in the Activity History names the field and shows its previous and new value, so scroll or search the log for that field.
Is there a history log for a whole solution or workspace?
The Activity History is per record. For workspace-wide events, Enterprise and Signature plans include Audit Logs for the security team, and Workspace Administration shows member sessions and login information.
How do I get a list of the most recently updated records?
Sort a Grid View by the Last Updated system field, descending.
Who can see a record's Activity History?
Every member with access to that record.
Next step: Use Member Directory to Connect
Last verified 21 Oct 2026 against the SmartSuite Limits article (activity log retention) and the pricing page (Audit Logs, Session Management)