When it comes to managing data in SmartSuite, time is of the essence. Automating daily tasks can significantly improve productivity. One powerful feature that saves time is the ability to quickly fill cells using the fill handle. This guide will help you master this feature.
Plan Availability | All plan types |
Permissions | General Access, subject to Member edit permissions |
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What is the Fill Handle?
The fill handle is a tool that allows you to copy and paste values or extend patterns across adjacent cells quickly. It appears as a small box at the bottom-right corner of a selected cell or range of cells.
How to Use the Fill Handle
Step-by-Step Instructions
Select the Cell(s):
Click on the cell or range of adjacent cells you want to copy.
Locate the Fill Handle:
A small square box will appear at the bottom-right corner of the selected cell or range.
Drag to Fill:
Click, hold, and drag the fill handle to cover the cells you want to populate.
Drag horizontally or vertically to adjacent cells.
Release the Mouse:
Let go of the mouse button to apply the values or patterns to the selected cells.
Note: You will only be able to fill values in for fields that you have edit permissions for.
Filling Numeric Patterns
If the selected cells contain numeric patterns (e.g., 1, 2, 3), the fill handle can automatically continue the sequence across the selected range.
Practical Scenarios and Use Cases
1. Data Entry Automation
Scenario: You need to populate a column with the same value across multiple rows. Solution: Use the fill handle to drag the value down, saving time compared to manual entry.
2. Pattern Extension
Scenario: You want to fill a series of dates for a project timeline.
Solution: Enter the first two dates in adjacent cells, select them, and use the fill handle to extend the sequence.
3. Numeric Sequence Completion
Scenario: A budget sheet requires a series of incremental numbers.
Solution: Start the sequence, and use the fill handle to automatically continue it.