A Calendar view places records on a calendar by a date field. Think of a wall calendar where every deadline is a colored bar on its day. You can show the month, the week, the day, the year or a list, and each date field gets its own color.

Here is the test: do people plan by the day or the week, and want to move a date by dragging? If yes, Calendar is the view. For durations side by side, use Timeline View. For tasks that depend on each other, use Gantt View.

Example: a Vendor Management solution with a Contracts table. A Procurement member builds a public Calendar view called Renewals calendar. Renewal Date shows in one color and Audit Fieldwork Window, a Date Range, in a second. The team reads it by month, switches to the week during fieldwork, and keeps the Findings table's Remediation due dates calendar on the same screen.

The Renewals calendar in Month: renewal dates as single-day bars in one color, the fieldwork window as a multi-day bar in a second color, and today circled.

The dialog asks for no date field. The new calendar takes the first date field of the table and opens in Month. The first toolbar button reads By : followed by that field's name, with a badge counting the date fields shown. Change the field there, as the next section explains. The table needs a date-type field: a Date, Due Date or Date Range field, or the First Created and Last Updated fields every table has.

The Create New Calendar View dialog with the name Renewals calendar and Public selected.

Select By : <field> in the toolbar. The panel is titled Date Fields, with the line "Select date fields to be displayed in the calendar", a Need help link and a Done button. Every change applies to the calendar at once.

Each row holds a field dropdown and a color button. The dropdown lists the table's date-type fields; on the Contracts table that is Renewal Date, Audit Fieldwork Window, First Created and Last Updated. The color button opens the same palette as Spotlight, 40 swatches in four rows of ten. Select + Add another field to add a row, so a second date field shows in its own color. For Renewals calendar the rows are Renewal Date and Audit Fieldwork Window.

A Date field shows as a bar on one day. A Due Date or Date Range field with a start and an end shows as a bar across its days. The bar carries the record's name and its status icon.

The Date Fields panel open with Renewal Date and Audit Fieldwork Window in two colors, Add Other Calendars unchecked and Display Weekends checked.

A checkbox, off to start. Its tooltip reads "Select public Calendar Views from other Tables to be displayed in this calendar". Check it to show records from another table's calendar beside your own, even from another solution. For Renewals calendar the Security lead adds the Findings table's public Remediation due dates calendar, so due dates sit beside renewals.

The other table must already have a public Calendar view, and only tables you can view are listed.

A checkbox, on to start. Clear it and Saturday and Sunday leave the grid, so a working week fills the width. Procurement clears it on Renewals calendar.

A row under the toolbar holds the calendar's own controls. Today jumps to the current date. The previous and next arrows step one period back or forward, and the title between them names the period: a month, a week's dates or a year. The switcher at the right offers Day, Week, Month, Year and List; Month is the default. The last button, Record Listing, opens the panel described below.

Select a day in Year to open its month, and a day in Month to open its week.

The calendar controls row with Today, the arrows, the month title, the Day, Week, Month, Year and List switcher and the Record Listing button.

Select Record Listing at the right of the controls row. A panel opens on the right, titled with the record name and "Listing", for example Contract Listing. Its line reads "You can schedule these contracts by dragging them onto the calendar". It shows one card per record with the title, the date field's label and the dates, and the status icon. Drag a card onto a day to set that date on the record.

The toolbar's Sort, Filter, Group, Spotlight and Find act on this panel and on the calendar together, so a filter trims both.

The Record Listing panel open beside the calendar, with contract cards showing Renewal Date.

Left to right: By, Sort, Filter, Group, Spotlight and Find. There is no Fields to Display, because the By control chooses what the calendar shows, and no Row Size. No Share View button appeared in the read of 30 Oct 2026.

Public and private views. Full Access members and Solution Managers create public views and save changes to them. Every member creates private views that only they see and edit. See View Panel: create, organize and lock views.

Autosave. The view menu holds an Autosave changes checkbox, checked to start. With it on, a change to the date fields, colors, filter or sort is saved to the view for everyone as it is made. Build a public calendar on a duplicate first.

Locked views. A locked view keeps its settings fixed. A change made in it lasts only for the session of the member who made it. Records inside it stay editable by whoever has permission. See Locked Views.

Folders and sharing. Folders group public views in the View Panel, and a folder can be limited to selected members; see Folder Permissions. A shared link opens a view read-only for people outside the workspace; see Shared Views.

Read the month first, then step into a week when the dates get dense. To move a renewal, drag its bar to another day. To change the length of a fieldwork window, drag the left or right edge of its bar. Select a bar to open the record and edit it.

To add a contract on a day, hover over the day and select its +. The new record opens with that date filled in. In Day view the chosen time slot fills the time too. When the calendar shows more than one date field, SmartSuite asks which field the date should fill. The New Contract button at the right of the view header adds a record without a date.

Print the view or export it from the three-dot menu; see Print or export a saved view.

Select the chevron next to the view name. The view menu lists Rename View, Add Description, Duplicate View, Change View Type, Public View, Delete View and the Autosave changes checkbox.

Last verified 1 Nov 2026.