The Image Library allows users to upload, reuse, and organize images efficiently. The library also integrates Unsplash for free stock images and features an AI Image Generator for custom creations.
Plan Availability | All plan types |
Permissions | Administrators: Full access (upload, delete, manage). Solution Creators: Manage images within their solutions. General Access Users: Use available images. |
Accessing the Image Library
The Image Library appears when selecting images in:
Widgets (Simple Banner, Advanced Banner Background and Image)
Forms (Logo, Image Element)
Dashboard Settings (Footer Logo, Background, Navigation Logo)
Workspace Logo
Image Library Tabs
The Image Library provides multiple tabs for image selection and management:
1. Solution Images
Stores all uploaded images within a specific Solution.
Uploading Images: Click Add New to upload an image via Filestack.
Using an Image: Hover over an image and click Use Image.
Managing Images:
Delete: Click the trash icon (only possible if not in use).
Download: Click the download icon.
In Use Indicator: Displays where the image is used. Images must be removed from linked locations before deletion.
2. Brand Images
Contains images available across all Solutions within a Workspace.
Workspace Administrators: Can upload, use, download, and delete images.
Other Users: Can use images but cannot delete them.
Note: Deleting a Brand Image does not remove it from already linked locations.
3. Search for Images
Provides access to high-quality stock images.
Search for images using keywords.
Use Image: Click to add an image to Solution Images.
Limitations: Stock images cannot be deleted or downloaded directly.
4. Popular Images
Predefined images curated by SmartSuite for quick setup.
Grouped by topic for easy access.
Usage: Once used, images are copied to Solution Images.
Restrictions: Only SmartSuite administrators can add/remove images.
5. Image Generator (AI Image Creation)
Generate AI-powered images using OpenAI’s DALL-E 3 model.
Free Generations: Each account gets 100 free image generations.
Exceeding Limit: Users must enter an OpenAI API key (Administrators only).
Settings:
Quality: Regular (default) / HD
Size: Square (1024x1024) / Landscape (1792x1024) / Portrait (1024x1792)
Style: Vivid (default) / Natural
Generating Images: Click Generate to load two AI-generated images.
Managing AI Images: Selected images are copied to Solution Images.
Deleting and Managing Images
Images in Use: Cannot be deleted from Solution Images.
Before Deletion: A modal appears showing where the image is used.
Unused Images: A confirmation prompt appears before deletion.
File Limits & Supported File Types
File Types: JPEG JPG PNG GIF
Size: Up to 20MB.
Error will show if the file is too large.
Practical Scenarios and Use Cases
1. Marketing Campaigns
Scenario: A marketing team needs consistent branding across multiple forms and dashboards. Solution: Store branded images in Solution Images for easy reuse in campaign materials.
2. Company-Wide Branding
Scenario: The company wants a uniform logo across all Solutions. Solution: Use Brand Images to upload and share a standardized company logo.
3. Custom AI Graphics
Scenario: A design team needs unique visuals for a project. Solution: Use the AI Image Generator to create custom images without external design tools.
The Image Library streamlines image selection, reuse, and management, making it easier to maintain visual consistency across SmartSuite Solutions.