Feature Overview Video
Accidentally deleted something? The Recycle Bin feature allows you to recover deleted content effortlessly.
Plan Availability | All plan types with varying limitations |
Permissions | Account Admins can restore deleted content across the workspace. Solution Managers can restore content for Solutions they manage. General Access members can restore content based on their access level and what they deleted. |
Related Reading |
What is the Recycle Bin?
The Recycle Bin allows members to restore deleted content based on their roles and permissions. Here’s who can restore what:
Permissions for Restoring Content
Role | What they can restore |
Workspace Admins | All deleted content, fields, tables, and Solutions across the entire workspace |
Solution Managers | Deleted content, fields, tables, and Solutions they manage |
General Users with Full Access | Deleted content in the Solutions where they have Full Access |
General Users with Editor or Contributor access | Only the content they created and deleted, when permissions allow |
Restore Timeframes by Plan
The time you have to restore content depends on your SmartSuite plan:
Plan | Restore Period |
Free Plan | 14 days |
Team Edition | 30 days |
Professional Edition | 45 days |
Enterprise Edition | 60 days |
Where to Find the Recycle Bin
The Recycle Bin is conveniently located in the Member Profile dropdown in the top-right corner of any screen.
Working with the Recycle Bin
1. Restore Solutions, Fields, or Records
Items are listed by deletion date, with the most recent first.
To restore an item:
Locate the record or field.
Click Restore to add it back to your table.
2. Search and Filter
Use the search bar to find specific deleted content.
Filter results by:
Member: See who deleted the content.
Solutions: View deletions by solution (permissions apply).
3. Permanently Delete Items
To permanently delete an item:
Click the trash can icon (🗑) next to the item.
Confirm the deletion.
Warning: Permanent deletion is irreversible. Double-check before clicking!
Practical Scenarios and Use Cases
1. Accidental Deletion Recovery
Scenario: A team member accidentally deletes an important record.
Solution: Use the Recycle Bin to quickly restore the record and continue working seamlessly.
2. Cleaning Up Workspace
Scenario: An admin wants to clear clutter by removing old deleted items permanently.
Solution: Use the trash can icon to remove unnecessary items from the Recycle Bin.
3. Monitoring Deletions
Scenario: A Solution Manager notices missing fields in a solution.
Solution: Filter the Recycle Bin by member to identify and restore the deleted fields.