A table is the part of a solution that holds one type of item, such as projects, tasks or products. Each table is made of fields (its columns) and records (its rows), and a solution can hold several tables that link to each other.

Plan Availability	All plan types.
Permissions	Administrators and Solution Managers add, edit and delete tables (Solution Creators are Solution Managers of the solutions they create). Every member with access to the solution sees its tables.
Platform	Web
Related Reading	Guide to SmartSuite's Structure Adding, Deleting, Duplicating, Hiding/Showing a Table Moving a Table to Another Solution Guide to Connecting Your Workflows

What is a table?

A table represents one type of item: projects, tasks, campaigns or products.
It is organized into fields (columns) that each hold one kind of data, such as text, a date or a file.
It contains records (rows), one per item.
Tables appear as tabs across the top of a solution. Every solution needs at least one table, and a solution can hold up to 100 tables.

What are records and fields?

A record is one item in a table and holds a value for each field. In a Projects table, each record is one project with its deadline, owner and status.

A field is one column of a table and holds one attribute. A Due Date field in a Tasks table holds the deadline of each task.

A diagram of a table with its records as rows and its fields as columns.

When should I use more than one table?

Create a separate table for each type of item your solution tracks, then connect them with Linked Record fields. An Event Planning solution might hold these tables:

Events: details about each event.
Schedules: the timeline of each event.
Attendees: the people taking part.
Vendors: the suppliers involved.

How do I add a table?

Open the solution.
Click the + below the solution title, at the end of the row of table tabs.
Name the table. It opens with a Grid View ready for fields and records.

Deleting, duplicating, moving and hiding tables are covered in Adding, Deleting, Duplicating, Hiding/Showing a Table.

Frequently asked questions

The first question came from conversations this month.

Can I create my own table in SmartSuite?

Yes. Open a solution and click the + at the end of the row of table tabs. Administrators and Solution Managers of the solution can add tables; a Solution Creator is a Solution Manager of the solutions they create.

How many tables can a solution hold?

Up to 100 tables per solution. Every solution needs at least one.

What is the difference between a solution and a table?

A solution is the container for one business process and holds the tables that belong to it. A table holds one type of item inside that process; the tables in a solution link to each other through Linked Record fields.

Last verified 23 Oct 2026.

Table Overview