Yes, you can belong to several SmartSuite workspaces with one Member Profile, and you can create more workspaces with the same email. Each workspace is a separate subscription with its own members and solutions.
Switch between workspaces from the workspace name menu on the home page, or from your profile menu.
Example: a compliance lead keeps the company's live GRC workspace and a second workspace for testing a new vendor review process. She builds and tests in the second one, then copies the finished solution across.
Plan Availability | All plan types. Only one trial workspace at a time. |
Permissions | Any member can belong to several workspaces. Whoever signs up for a new workspace becomes its Administrator. |
Platform | Web |
Related Reading |
Switching between workspaces
On the home page, open the drop-down on the workspace name.
Select another workspace.
Or open your profile menu in the upper-right corner and select Switch Workspace.
Creating another workspace
Sign out of your current workspace.
Go to app.smartsuite.com/login and select Sign Up at the bottom of the sign-in box.
Register with the same email address, or sign in with the same Google or Microsoft account. SmartSuite recognizes your profile and starts a new trial workspace.
Fill in the workspace details to finish.
Note: You can have only one trial workspace at a time. To create another, convert the current trial to a paid plan first. See Select a Plan.
How several workspaces are billed
Billing is per workspace. A member who belongs to two paid workspaces counts as an active member in each one.
Roles and permissions are set per workspace too. One person can be an Administrator in one workspace and a regular member in another.
Tip: A second workspace keeps sensitive work apart. Nobody in the first workspace, Administrators included, can see the second unless they are invited to it.
Frequently asked questions
Can I have a separate workspace for development and testing?
Can I have a separate workspace for development and testing?
Yes. Sign up for a second workspace with the same email and build there. Copy a finished solution to the production workspace with Duplicate in Workspace or Solution Packaging.
Are members charged twice when they are in two workspaces?
Are members charged twice when they are in two workspaces?
Yes, each paid workspace bills its own active members. A person in two paid workspaces takes a seat in each.
Can I keep private data away from the rest of the company?
Can I keep private data away from the rest of the company?
Yes. Create a separate workspace for it. Nobody in the company workspace can see it unless they are invited.
How do I choose which workspace opens when I sign in?
How do I choose which workspace opens when I sign in?
Set a default workspace. See Switching Workspaces/Setting a Default.
Need more help? Ask the SmartSuite Community, where builders, administrators and the SmartSuite team answer questions about building on SmartSuite. For your account, billing or data, select the chat button in the lower-right corner of SmartSuite to reach support.
Last verified 1 Nov 2026.