Yes, you can! Managing multiple workspaces is simple and efficient.
Plan Availability | All plan types |
Permissions | Members can join multiple workspaces; Administrators can create and manage workspaces |
SmartSuite allows users to create and manage multiple workspaces. This is particularly useful for organizations with separate teams or projects needing independent environments.
Managing Multiple Workspaces
Membership Across Workspaces
Multiple Memberships:
Individual users can belong to multiple SmartSuite workspaces.
This provides access to content stored across different workspaces.
Ease of Collaboration:
Teams with separate workspaces can invite users from other workspaces, streamlining collaboration.
Switching Between Workspaces
Switching workspaces is quick and easy. Choose from two options:
From the Home Page:
Use the company name dropdown menu on the home page to select another workspace.
From the Profile Menu:
Go to your user profile menu and select Switch Workspace.
Creating a New SmartSuite Workspace
Here’s how you can create another workspace:
Log Out:
Log out of your current SmartSuite workspace.
Go to the Login Page:
Visit SmartSuite Login.
Sign Up for a New Workspace:
Click the Sign Up link at the bottom of the login section.
Use the Same Profile:
Register with the same email or log in using the same Google or Microsoft account.
SmartSuite will recognize your account and let you start a new trial workspace.
Complete the Setup:
Fill out the required information to create your new workspace.
Important Notes
Trial Workspace Limitation:
You can have only one trial workspace at a time.
To create another workspace, convert your current trial workspace to a paid workspace.
For details on converting to a paid workspace, refer to Upgrade to a Paid Workspace.
Practical Scenarios and Use Cases
Multi-Workspace Management
Scenario: A company has personal information that pertains to a specific executive. They do not want this information accessed by anyone in the company workspace, including account administrators.
Solution: Create a separate workspace for a personal workspace to keep that data separate while allowing that user to switch between workspaces to access all information.