Plan Availability | All plan types |
Permissions | Administrators: Manage workspace settings |
Related Reading |
Introduction
SmartSuite uses your organization’s working days and times to optimize scheduling, task assignments, and resource management. By configuring these settings, you can:
Clearly define team availability.
Efficiently allocate resources.
Enhance scheduling and task management workflows.
Default Settings
Working Days: Monday through Friday.
Hours of Operation: 8:00 AM to 5:00 PM.
Time Zone: Users with different timezone settings in the User Profile will see the same time in Working Days section.
Updating Working Days
Follow these steps to configure your working days:
Log In:
Ensure you have the Administrator role.
Access Workspace Administration:
Click your user profile icon in the upper-right corner of the SmartSuite interface.
Select Workspace Administration from the menu.
Navigate to Working Days:
Open the Workspace Settings tab.
Click Working Days in the left navigation panel.
Edit Working Days:
Click the Edit button in the Working Days section.
Check the boxes for all days of the week that are working days.
Uncheck boxes for non-working days.
Set Working Hours:
Specify start (FROM) and end (TO) times for each selected working day.
Times are available in 30-minute increments.
Save Changes:
Click Update Working Days to apply your changes.
Viewing Total Working Hours
The total number of scheduled working hours per day is displayed directly in the Manage Working Days interface. Look for the highlighted values indicating daily working hours.
Key Benefits of Configuring Working Days
Improved Scheduling: Align task and project deadlines with team availability.
Resource Visibility: Easily view when resources are available.
Time Zone Adaptation: Automatically adjusts to the current user’s time zone.
By customizing your working days and hours, you can better manage your team’s workload and enhance overall productivity.
Practical Scenarios and Use Cases
1. Team Task Coordination
Scenario: A sales team working across multiple time zones needs a clear schedule to manage daily tasks.
Solution: Configure working days to reflect each region’s availability and ensure deadlines are met.
2. Flexible Work Arrangements
Scenario: A company implements a 4-day workweek policy to improve employee satisfaction.
Solution: Update the working days to exclude Fridays and adjust the daily hours accordingly.
3. Seasonal Work Hours
Scenario: A retail team needs extended hours during the holiday season.
Solution: Adjust working hours for the relevant days to accommodate the increased workload.